Masquerade rules and Guidelines

Discuss the UK's largest Masquerade event which takes place both days during the London MCM Expo.

Do you Cosplay? Then tell us what you like about the event we organise, what costumes you are wearing or how you feel we can improve Cosplaying at the London MCM Expo

Masquerade rules and Guidelines

Postby Ilpala on Sat Apr 18, 2009 9:02 pm

MAY 2009 LONDON MCM EXPO MASQUERADE ENTRY RULES

The MCM Expo Cosplay email address is: cosplay@mcmexpo.net

Please contact us via email or the forum if you have any questions about the Cosplay Masquerade at London Expo. We recommend consulting the forums for updates and announcements, including changes to these rules due to matters beyond our control.

Main Rules

The MCM Expo Masquerade is an opportunity for people who have made costumes to display them on stage. We allow participants to submit their own audio and perform in costume - please see the Music and Performance sections below for details.

A costume is eligible for entry if:

* It has been largely constructed by the person wearing it on stage for solo entries, or by one of the group members on stage for a group entry. Using bought shoes and wigs is acceptable.

* Any bought elements are not designed specifically for cosplay, and have been modified extensively. Exceptions can be made for some small accessories (eg. Vash the Stampedes glasses or a Naruto headband). Eligibility is at the cosplay organisers discretion.

* It has never been entered into the Masquerade at a previous MCM Expo event, unless this has been agreed with the cosplay organisers. Costumes that have previously been entered into competitions at events not connected with MCM Expo are acceptable.

OR

* It is being worn by someone under the age of 12 years old. A parent or guardian must sign the entry form on the day for any entrants under 12 years old.

* It is part of a performing group and some elements are modified general clothing. Eligibility is at the cosplay organisers discretion.

Commissioned and bought costumes, or costumes mostly made up of bought general clothing are not suitable for the Masquerade, and will not be permitted unless by special permission of the cosplay organisers. We understand that this means some characters cannot be easily portrayed, however the nature of the event and the high demand for places makes this necessary.

Original costumes can be entered if supported by concept sketches and an explanation of the
inspirations behind the costume.

All entrants must have signed in at the cosplay desk by 13:00 on the day. Failure to do so may mean you lose your entry place, or judging time, or choice of music.

You may be filmed or photographed during the masquerade, and MCM Expo or its sponsors may wish to use your image. By entering you agree to this.

HOW TO ENTER

You may apply to take part in advance by filling in the masquerade entrance form on the website as soon as Advance Registration opens for the May London Expo on 26/04/09 and no later than 17/05/09. Entries before or after this will not be accepted.

As spaces are limited entry to the masquerade is on a first come, first served basis. There will also be a limited number of places available on the day, on a first come, first served basis.

The cosplay organisers reserve the right to reject applicants at their discretion. It may be necessary to provide evidence that your costume is eligible if the cosplay organisers have any concerns, and failure to do so in a timely manner may result in losing your place.

As this is a family show costumes of an adult nature may not be entered.

Supporting material such as reference pictures, progress pictures, performance descriptions, details of group members, and audio tracks can be submitted after you register, but we recommend sending them to us as soon as possible even if we cannot immediately confirm your place.

JUDGING

The contest element is open to ages 12 and up.

If you wish for your costume (or group's costumes) to be judged competitively, you need to make yourselves available on the day, before the masquerade for judging of your costumes construction and accuracy. If possible, we will arrange a time with you in advance.

For a costume to be judged competitively a picture or photo reference of the character / costume they are representing MUST be provided. You will be judged against this reference so it is advisable to make it good! If possible, also provide any other information regarding the costumes construction such as an 'in progress' photograph.

Entries will be judged on Accuracy and Construction before you go on stage.
* A high Accuracy score (maximum points available is 10) will be awarded for correct colours, details, patterns, hair style etc.
* A high Construction score (maximum points available is 10) will be awarded for good workmanship, variety of techniques used, and finish.
* Entries will also be judged on your stage presence (maximum points available is 5) which includes affecting the character’s mannerisms and how well you present your costume on stage, for example.

Performances will automatically be entered into the Performance category which is decided solely on the quality of your performance on stage. This means performance entries can also be considered for other categories (such as Best Costume).

The judges’ decision is FINAL. Please respect the judges and the other participants by accepting their decisions.

MUSIC

A single music or audio track per entry can be provided by entrants but they must be submitted by Wednesday 20/05/09 at the latest. Please supply music in a separate email clearly labelled “music for (name of entry)”. MP3 format is preferred, please do not supply DRM protected tracks from iTunes etc. You may request music if you do not have the track you would like played, however we can make no assurances that we will have the track in question. Tracks will be played when you go on stage, until you come off stage, so please adjust them if necessary with this in mind if you want any pauses or a particular section to play.

If you do not receive confirmation that your track has been received and can be played within 5 days of sending it then contact us by email or on the forums as we may not have received it.

If you are unable to provide music in advance, the organisers will choose music on your behalf.
We can not accept music on the day.

WEAPONS AND PROPS

Guidelines for weapons and props are available as a separate document on the website.

PERFORMANCES

You may wish to enter a short performance or “Skit” at the masquerade. If so, please inform us in advance by emailing cosplay@mcmexpo.net, including full details of what you wish to do and any special requirements.

Note that we cannot provide props or microphones, and that the stage is not suitable for energetic performances involving eg running or martial arts displays. We reserve the right to interrupt performances for reasons of health and safety.

The performance is subject to approval by the organisers. Its content should be suitable for a family audience, and the maximum length is 3 minutes – please note that this maximum is for large groups and not all performances will be allowed this long. Depending on the nature of the performance, number of performance entries and delays you may have to reduce the length of your performance so it is important to submit material well in advance to give yourself time to make any required changes.

We can only accept a single sound file for an entry, which we will start to play when you come on stage and continue until the track ends. You may want to consider including a short quiet piece of background music at the start of the track to give you time to get into position.

Music and audio tracks must be submitted by 20/05/09 at the absolute latest, and we cannot accept tracks on the day. We reserve the right to refuse tracks that are not of sufficiently high quality for a large audience to be able to hear clearly. We particularly recommend sending in voice recordings early, so that we can test them and inform you if it needs to be improved with plenty of time before the Expo.
James - MCM Expo Cosplay Coordinator
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Re: Masquerade rules and Guidelines

Postby Ilpala on Sat Apr 18, 2009 9:04 pm

MAY 2009 LONDON MCM EXPO WEAPONS & PROPS RULES

The MCM Expo Cosplay email address is: cosplay@mcmexpo.net

The Expo is a family event, and is often crowded. The intention of these rules is to ensure that attendees of all ages can enjoy the event safely.

These policies are in place to ensure public safety while allowing cosplayers to successfully portray a character. If your character is based entirely on the large weapon or other prop they use, then we suggest saving it for the masquerade.

Upon arrival at the MCM Expo all weapons and any large props MUST be brought to the Cosplay desk, where they will be checked for safety and compliance to the rules. If MCM Expo staff see a weapon or large prop that is NOT considered safe, you will be asked to go to the Cosplay desk to hand it in or asked to leave the event.

In most cases such items will be permitted for use in the Masquerade competition, in which case they will be kept at the Cosplay desk until the competition.

MCM Expo reserves the right to disallow any weapon or prop if it is deemed to be unsafe or likely to cause a nuisance. Likewise anyone seen acting inappropriately with a replica weapon or prop may have the item/s confiscated and/or be asked to leave the Expo. Confiscated items can be collected upon departure from the event.

* * *

As a general rule, we recommend that any weapons or replica weapons that are banned from being carried OR sold in this country should not be brought to the Expo. Such weapons or replica weapons MUST NOT UNDER ANY CIRCUMSTANCES be carried on your person inside the Expo hall, and should be handed in at the Cosplay Desk.

Below is an explanation of what is and is not allowed. Please contact the Cosplay Coordinators on the Expo forums or by emailing them at cosplay@mcmexpo.net if you want further clarification describing the item as fully as possible.

· As a general rule, if you feel a weapon or prop may cause an injury to someone if a sudden movement (eg. running, sneezing, shoving) caused a collision with the weapon or prop, then it is not suitable for the Expo hall and should be kept in a bag or at the Cosplay Desk.

· Weapons and props (excluding guns, see below) that are made of lightweight material such as Plastic, Foam or Balsa wood are allowed up to a length of 1.5m as long as they have been made as safe as possible, with any sharp edges rounded off, ends padded, and no dangerous parts attached eg nails.

· Weapons and props greater than 1.5m may be used in the masquerade only.

· Wooden and otherwise solid but legal replica weapons are allowed but must be sheathed and ‘peace bonded’ (unable to be drawn) from their scabbard/costume. Any such weapon that Expo Staff see drawn is subject to confiscation on sight.

· Plastic toy guns fitted with a coloured ‘Blaze’ tip and unrealistic weapons such as Light guns or sci-fi replica guns are allowed.

· Caps, incendiaries or any sort of projectile are not allowed, magazines and batteries for weapons should be left at home or handed into the Cosplay desk.

· Realistic replica handguns such as plastic pistols and BB guns are allowed as long as the magazine is shown as empty and battery shown to not be in the gun, but they should still be kept holstered. They may be drawn for photographs, but ensure that you have a clear space around you and do not draw it suddenly or in front of people such as small children who may be excitable or easily scared.

· Larger replica guns such as Rifles or SMG’s are allowed only in the masquerade and are NOT permitted as part of a floor costume.

· Metal replica guns such as .22 airguns or deactivated guns are not allowed under any circumstances.

It is important that weapons or props are never waved around, especially replica guns which must never be pointed at someone.

Lastly, remember to keep everything well-wrapped and out of site whenever you are not in the MCM Expo hall. You are responsible for transporting props and weapons so be safe!
James - MCM Expo Cosplay Coordinator
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Re: Masquerade rules and Guidelines

Postby xaerael on Sat Apr 18, 2009 10:25 pm

"Registration opens for the May London Expo on 26/04/09 "

picky, picky, picky question... what time? i have such a horrible feeling i'm going to be at work...
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Re: Masquerade rules and Guidelines

Postby Ilpala on Sat Apr 18, 2009 11:01 pm

On the assumption that the online forms are up and working we will accept registrations as soon as it's the 26th, so 00:01am :wink:
If there are any problems it might end up being later in the day though :?
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Re: Masquerade rules and Guidelines

Postby darkness on Sun Apr 19, 2009 7:56 pm

Im sort of new to masquerade :) but what time do you ask everone to gather
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Re: Masquerade rules and Guidelines

Postby Ilpala on Sun Apr 19, 2009 9:39 pm

30-45 minutes before the masquerade is due to start, unfortunately I don't know exactly when that is yet so I can't be more specific.

The masquerade is 'usually' scheduled about 4pm on the Saturday and 3.30pm on the Sunday
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Re: Masquerade rules and Guidelines

Postby CrystalNeko on Wed Apr 22, 2009 7:30 pm

Sorry to be constantly bugging you - just trying to get things prepared for registration!!

What details of our group do you need? Is it just full Name, stage Name, DOB, e-mail, address and character name you need? [inc reference and progress pictures - I know that xD]

Please and thank you for your response =3
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Re: Masquerade rules and Guidelines

Postby Granny Gertrude on Wed Apr 22, 2009 11:07 pm

No bother dearie!

To register, you just need to fill in your details and tell us that you are in a group. Then at your leisure (but as soon as possible after registering really) you need to email full name, DoB, character name (and source if from a difference movie / anime / game to your entry).

Stage name is optional, but if you want stage names in the announcement then just enter them into the relevant section on the form, ie the bit where it asks how you want to be announced.
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Re: Masquerade rules and Guidelines

Postby Fullmetal_Dani on Thu Apr 23, 2009 2:42 pm

Im already preparing my answers to send over, as I missed the pre reg last time xD
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Re: Masquerade rules and Guidelines

Postby Granny Gertrude on Thu Apr 23, 2009 3:20 pm

Advance registration was quite easy to miss last time, in all honesty. With up to 35,000 people expected, along with the video game cosplay record attempt, I'll be very surprised if we don't fill Saturday places by noon, and Sunday places by Monday 27/04/09.

Not to put the pressure on or anything!
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Re: Masquerade rules and Guidelines

Postby LadyLaraCroft on Thu Apr 23, 2009 5:20 pm

I'm gonna be staying up late to get my entry in! *squeals* oooooh I can't wait! :D
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Re: Masquerade rules and Guidelines

Postby Granny Gertrude on Thu Apr 23, 2009 6:10 pm

Any allegations that I stay up until 1 am to see entries rolling in will be ... owned up to. Ilpala doesn't take the mick *that* much about it :P
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Re: Masquerade rules and Guidelines

Postby Freyarule on Thu Apr 23, 2009 6:21 pm

Heh, I'm not staying up til late but rather just getting up early on Sunday morning :P
It's the Sunday masq I'm entering so it shouldn't be too bad ^^
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Re: Masquerade rules and Guidelines

Postby Granny Gertrude on Fri Apr 24, 2009 11:37 pm

To register in advance for the Masquerade, you complete a form on the website. The link to the form will be here, where the rules and weapons regulations can be found currently:

http://www.londonexpo.com/show_features ... _expo.html

There is no downloadable version of the form, you must complete it on the website.
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Re: Masquerade rules and Guidelines

Postby LadyLaraCroft on Sat Apr 25, 2009 11:04 pm

Just entered! ^^ excited!
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Re: Masquerade rules and Guidelines

Postby Mio_Mio_Chocobo on Sat Apr 25, 2009 11:07 pm

Just sent mine as well! I hope it worked x___x

GG, can we send our reference pictures along with our performance music rather than send a million emails?
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Re: Masquerade rules and Guidelines

Postby hakuloveszabuza on Sat Apr 25, 2009 11:10 pm

I know you guys will be really busy now but just wnat to say that I have sent my entry but didn't get a screen to say it had gone okay so I hope that you get it.
I will send all the other stuff like ref pics etc once I know that you got my entry okay ^^
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Re: Masquerade rules and Guidelines

Postby hitmanx2 on Sat Apr 25, 2009 11:16 pm

done mine hope it got in ok now just have to fisnh my skit and cosplay
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Re: Masquerade rules and Guidelines

Postby Archer on Sat Apr 25, 2009 11:21 pm

I've sent my entry in, but i didn't get a screen or anything saying it had gone thorugh ok. *is easily worried lol* I mean i hope it has gone through considering i've stayed up so i could enter it lol.
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Re: Masquerade rules and Guidelines

Postby Leonie Heartilly on Sat Apr 25, 2009 11:29 pm

I've checked with 3 other people who have entered and we all got the same rules page appear for the masquerade once we submitted our entries.
It's a pain tbh as like you we're all wondering if they sent okay! They should have done a page saying "Thank you for entering"or something simple like that.
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Re: Masquerade rules and Guidelines

Postby CrystalNeko on Sat Apr 25, 2009 11:37 pm

I'm glad people got the same message! It's put my mind at ease xD - I sent mine in at 12.01 so I was rather worried xD;; They really should have a page saying that it's been entered to prevent people from worrying >_>;;

I shall send in ref, progress and music once I get confirmation you've got the entry =]
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Re: Masquerade rules and Guidelines

Postby Shamasus on Sat Apr 25, 2009 11:44 pm

Submitted my form at 12:04, didn't get any conformation that it went through ok though. :S Really hope it did, been trying to get into this for the past 3 events :P
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Re: Masquerade rules and Guidelines

Postby Silver on Sat Apr 25, 2009 11:48 pm

I have little doubt you guys are not gonna like me...

You'll have 3 emails from me. The first is fairly confused. And the other two have progress pictures, music and referance pictures attached cause I saw James' paragraph about sending that kind of thing in, even if you don't get confirmation straight away.

We're waiting on progress pictures from our Yuna still. When we get them, can we send them in afterward or would it be easier to print them and bring them on the day?
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Re: Masquerade rules and Guidelines

Postby Granny Gertrude on Sun Apr 26, 2009 12:37 am

Hi guys,

Confirmation emails aren't automated, so give me a few minutes- just got back from a certain Bristol cosplayer's birthday do.

Noted regarding a reassuring message- will take a look.

We prefer music to be in an email on its own as it makes things easier to sort and double and triple check.

No hurry on progress pictures unless we contact you to say we need evidence the costume was not bought. On the day is also fine, although the fewer pieces of paper I have to sort on the day the better.
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